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2018 Public Facilities Management Recommended Budget Overview

Mission

The mission of the Public Facilities Management department is to provide centralized, cost effective, efficient, and professional building services to County employees and visitors, so that they can work and conduct business in a safe, comfortable, functional, and eco-friendly environment.

Strategic Initiatives

  1. PFM will identify, develop, and implement operational programs and practices in compliance with the intent of Resolution 0432-17, emphasizing the County’s commitment to promote sustainable principles in policy decisions and programs. PFM will continue to complete this initiative on a yearly basis.
  2. PFM will identify and implement creative, cost-effective solutions to manage the increased demand for expanded and new services, and will continue to realign functional responsibilities due to the addition of new facilities. PFM will improve facility management and delivery of services by filling important vacancies. PFM will continue to complete this initiative on a yearly basis.
  3. PFM will use technology to improve departmental business processes and the delivery of agency services to its internal and external customers. PFM will continue to complete this initiative on a yearly basis.
  4. PFM will complete construction projects on time and on budget.

Strategic Issues

  1. Filling Vacancies - Over the past several years, PFM has experienced challenges filling critical vacancies for PFM trade-specific positions. These employees are vital to the day to day operations of PFM and have unique skill sets. PFM is challenged with identifying qualified trades applicants and are routinely reposting vacant positions multiple times. PFM must fill these vacancies in order to ensure we continue to provide a safe, secure and comfortable environment for Franklin County residents and County employees who conduct business in Franklin County facilities. The impact is twofold: 1) An inability to satisfy client needs for performance of required building maintenance and the prompt completion of building repair actions, and 2) An increasing reliance on the need for securing maintenance contracts and services to support agency operations, with those actions testing the limitations of the agency’s budget.
  2. Preservation of Aged Facilities - The preservation of an aged portfolio of existing facilities remains a challenge and must continue to be a point of emphasis in terms of any long range planning efforts. The impact will be difficulty in funding and completing critical maintenance and repairs at a satisfactory pace.

Full Time Equivalents (FTEs)

Program 2017 Approved Budget 2018 Requested Budget 2018 Recommended Budget
General Amenities 7.10 6.90 6.90
Telecommunications 5.15 5.20 5.20
Parking Facilities 13.45 13.40 13.40
Building Maintenance 116.91 115.00 115.00
Construction 18.44 19.50 19.50
Safety 0.50 0.50 0.50
Sustainability Services 4.70 4.75 4.75
Total Agency FTEs 166.25 165.25 165.25

Full Time Equivalents (FTEs)

Program: General Amenities
2017 Approved Budget 7.10
2018 Requested Budget 6.90
2018 Recommended Budget 6.90
Program: Telecommunications
2017 Approved Budget 5.15
2018 Requested Budget 5.20
2018 Recommended Budget 5.20
Program: Parking Facilities
2017 Approved Budget 13.45
2018 Requested Budget 13.40
2018 Recommended Budget 13.40
Program: Building Maintenance
2017 Approved Budget 116.91
2018 Requested Budget 115.00
2018 Recommended Budget 115.00
Program: Construction
2017 Approved Budget 18.44
2018 Requested Budget 19.50
2018 Recommended Budget 19.50
Program: Safety
2017 Approved Budget 0.50
2018 Requested Budget 0.50
2018 Recommended Budget 0.50
Program: Sustainability Services
2017 Approved Budget 4.70
2018 Requested Budget 4.75
2018 Recommended Budget 4.75
Program: Total Agency FTEs
2017 Approved Budget 166.25
2018 Requested Budget 165.25
2018 Recommended Budget 165.25

Budgeted Revenue

Fund 2016 Actual 2017 Approved Budget 2018 Requested Budget 2018 Recommended Budget Change 2018 Recommended vs. 2017 Approved
General Fund $1,387,719 $1,238,368 $1,209,760 $1,209,760 -2.3%
Parking Facilities Fund $2,680,738 $2,692,942 $2,846,324 $2,846,324 5.7%
Permanent Improvements Fund $10,458,342 $500,000 $5,000,000 $5,000,000 900.0%
Energy Conservation Measures Capital Fund $120 $0 $0 $0 0.0%
Hall of Justice Improvements Fund $14,309 $0 $0 $0 0.0%
Sheriff Training Academy $8,355 $0 $0 $0 0.0%
Board of Elections Facility $10,017,957 $7,603,728 $0 $0 0.0%
Public Safety Center $44,000,000 $46,000,000 $41,000,000 $241,000,000 423.9%
Parking Bond Fund $4,036,550 $0 $0 $0 0.0%
Telecommunications Fund $183,308 $175,000 $180,000 $180,000 2.9%
Total $72,787,396 $58,210,038 $50,236,084 $250,236,084 329.9%

Budgeted Revenue

Fund: General Fund
2016 Actual $1,387,719
2017 Approved Budget $1,238,368
2018 Requested Budget $1,209,760
2018 Recommended Budget $1,209,760
Change 2018 Recommended vs. 2017 Approved -2.3%
Fund: Parking Facilities Fund
2016 Actual $2,680,738
2017 Approved Budget $2,692,942
2018 Requested Budget $2,846,324
2018 Recommended Budget $2,846,324
Change 2018 Recommended vs. 2017 Approved 5.7%
Fund: Permanent Improvements Fund
2016 Actual $10,458,342
2017 Approved Budget $500,000
2018 Requested Budget $5,000,000
2018 Recommended Budget $5,000,000
Change 2018 Recommended vs. 2017 Approved 900.0%
Fund: Energy Conservation Measures Capital Fund
2016 Actual $120
2017 Approved Budget $0
2018 Requested Budget $0
2018 Recommended Budget $0
Change 2018 Recommended vs. 2017 Approved 0.0%
Fund: Hall of Justice Improvements Fund
2016 Actual $14,309
2017 Approved Budget $0
2018 Requested Budget $0
2018 Recommended Budget $0
Change 2018 Recommended vs. 2017 Approved 0.0%
Fund: Sheriff Training Academy
2016 Actual $8,355
2017 Approved Budget $0
2018 Requested Budget $0
2018 Recommended Budget $0
Change 2018 Recommended vs. 2017 Approved 0.0%
Fund: Board of Elections Facility
2016 Actual $10,017,957
2017 Approved Budget $7,603,728
2018 Requested Budget $0
2018 Recommended Budget $0
Change 2018 Recommended vs. 2017 Approved 0.0%
Fund: Public Safety Center
2016 Actual $44,000,000
2017 Approved Budget $46,000,000
2018 Requested Budget $41,000,000
2018 Recommended Budget $241,000,000
Change 2018 Recommended vs. 2017 Approved 423.9%
Fund: Parking Bond Fund
2016 Actual $4,036,550
2017 Approved Budget $0
2018 Requested Budget $0
2018 Recommended Budget $0
Change 2018 Recommended vs. 2017 Approved 0.0%
Fund: Telecommunications Fund
2016 Actual $183,308
2017 Approved Budget $175,000
2018 Requested Budget $180,000
2018 Recommended Budget $180,000
Change 2018 Recommended vs. 2017 Approved 2.9%
Fund Total
2016 Actual $72,787,396
2017 Approved Budget $58,210,038
2018 Requested Budget $50,236,084
2018 Recommended Budget $250,236,084
Change 2018 Recommended vs. 2017 Approved 329.9%

Expense Budget

Program 2016 Actual 2017 Approved Budget 2018 Requested Budget 2018 Recommended Budget Change 2018 Recommended vs. 2017 Approved
General Amenities $422,340 $448,992 $383,154 $381,970 -14.9%
Telecommunications $1,474,459 $1,446,806 $1,451,648 $1,450,796 0.3%
Parking Facilities $4,568,314 $3,223,662 $5,619,308 $5,616,924 74.2%
Building Maintenance $17,721,313 $19,000,646 $18,689,742 $18,670,409 -1.7%
Construction $21,330,142 $30,831,801 $55,493,787 $55,490,518 80.0%
Safety $120,513 $225,040 $219,297 $219,207 -2.6%
Sustainability Services $301,172 $369,499 $370,861 $370,017 0.1%
Total $45,938,253 $55,546,446 $82,227,797 $82,199,841 48.0%

Expense Budget

Program General Amenities
2016 Actual $422,340
2017 Approved Budget $448,992
2018 Requested Budget $383,154
2018 Recommended Budget $381,970
Change 2018 Recommended vs. 2017 Approved -14.9%
Program Telecommunications
2016 Actual $1,474,459
2017 Approved Budget $1,446,806
2018 Requested Budget $1,451,648
2018 Recommended Budget $1,450,796
Change 2018 Recommended vs. 2017 Approved 0.3%
Program Parking Facilities
2016 Actual $4,568,314
2017 Approved Budget $3,223,662
2018 Requested Budget $5,619,308
2018 Recommended Budget $5,616,924
Change 2018 Recommended vs. 2017 Approved 74.2%
Program Building Maintenance
2016 Actual $17,721,313
2017 Approved Budget $19,000,646
2018 Requested Budget $18,689,742
2018 Recommended Budget $18,670,409
Change 2018 Recommended vs. 2017 Approved -1.7%
Program Construction
2016 Actual $21,330,142
2017 Approved Budget $30,831,801
2018 Requested Budget $55,493,787
2018 Recommended Budget $55,490,518
Change 2018 Recommended vs. 2017 Approved 80.0%
Program Safety
2016 Actual $120,513
2017 Approved Budget $225,040
2018 Requested Budget $219,297
2018 Recommended Budget $219,207
Change 2018 Recommended vs. 2017 Approved -2.6%
Program Sustainability Services
2016 Actual $301,172
2017 Approved Budget $369,499
2018 Requested Budget $370,861
2018 Recommended Budget $370,017
Change 2018 Recommended vs. 2017 Approved 0.1%
Program Total
2016 Actual $45,938,253
2017 Approved Budget $55,546,446
2018 Requested Budget $82,227,797
2018 Recommended Budget $82,199,841
Change 2018 Recommended vs. 2017 Approved 48.0%

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