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General Services

2012 Agency Overview – Approved Budget

Mission
The purpose of the General Services Department is to position itself as a leader with Franklin County through implementation of cost effective purchasing, printing, and mail and fuel services, as well as to provide safe vehicles to county employees so that supported county agencies have the goods and services they need to perform their jobs.

Agency Goals

1) In 2012 develop the plan for an alternative fueling facility sites around locations that will benefit our customers.
2) Develop and implement E-commerce contracting capability, including electronic bidding, electronic signature capability, and electronic files by 2013.
3) Increase the amount of services provided to County agencies from the Graphic Arts program by 5% compared to 2009 by 2012.
4) Increase the cost savings achieved for the County through the increase in usage of presort mail services for all agencies by 5% savings compared to 2009 by 2012.
5) Keep County vehicles safe and in service so County employees can do their jobs and serve the public.

Full Time Equivalents (FTEs)

Program: 2011 Approved Budget 2012 Requested Budget 2012 Approved Budget
Requisition Assistance and Processing Program
2.60
2.60
2.60
Competitive Bidding Assistance Program
3.50
3.50
3.50
Contract Award and Administration Program
2.20
2.20
2.20
Graphic Arts Program
4.35
4.35
4.35
Mail Services Program
5.35
5.35
5.35
Vehicle Risk Management Program
0.60
0.58
0.58
Vehicle Management Program
0.35
0.35
0.35
Vehicle Maintenance Program
6.75
6.78
6.78
Fuel Management Program
0.30
0.29
0.29
Total Agency FTEs
26.00
26.00
26.00
Available Resources:

Fund:
2010 Actual 2011 Approved Budget 2012 Requested Budget 2012 Approved Budget % Change 2012 Approved vs. 2011 Approved
General
$1,065,151
$970,400
$1,181,700
$1,124,400
15.9%
ARRA Fleet
$6,000
$119,600
$0
$0
-100.0%
Total $1,071,151
$1,090,000
$1,181,700
$1,124,400
3.2%
 
Expense Budget:

Program:
2010 Actual 2011 Approved Budget 2012 Requested Budget 2012 Approved Budget % Change 2012 Approved vs. 2011 Approved
Requisition Assistance and Processing Program
$163,155
$185,467
$174,953
$174,953
-5.7%
Competitive Bidding Assistance Program
$248,288
$251,402
$218,214
$218,214
-13.2%
Contract Award and Administration Program
$151,380
$155,252
$140,149
$140,149
-9.7%
Graphic Arts Program
$554,249
$384,075
$357,205
$357,205
-7.0%
Mail Services Program
$2,042,991
$2,207,688
$2,281,922
$2,141,922
-3.0%
Vehicle Risk Management Program
$61,731
$57,978
$53,784
$53,784
-7.2%
Vehicle Management Program
$31,193
$143,797
$24,602
$24,602
-82.9%
Vehicle Maintenance Program
$656,453
$649,440
$642,919
$642,919
-1.0%
Fuel Management Program
$1,027,214
$1,330,891
$1,562,038
$1,236,438
-7.1%
Total $4,936,654
$5,365,990
$5,455,786
$4,990,186
-7.0%

Link to Agency web site